Booth & stand approvals for show organizers
Booth & Stand Approvals
We give your time back.
Expo Approvals is your one-stop shop for your trade show and convention booth approvals and more!
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Better Stands Assessor Certified
A sister company of
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Working directly with show organizers
About
What is Expo Approvals?
Expo Approvals is your one-stop shop for your trade show and convention booth approvals and more! Our team works directly with your show organizer to make sure that your booth abides by the rules and regulations of the published booth / stand requirements.
We work closely with you and your team to help make your exhibiting process as smooth as possible.
The Time You Get Back
Where your hours actually go
Show managers tell us booth approvals take a bigger share of their workload than almost anything else — and the closer you get to move-in, the worse it gets.
Pre-Show
20%
of your pre-show workload
At Show Site
~90%
of your workload on site
With Expo Approvals
~5%
and the rest is ours
Based on show-manager feedback and client experience.
What We Do
Services We Offer
Booth / Stand Audit & Approvals
Our team delivers a precise, standards-driven review of every booth design to ensure full compliance before it hits the show floor. Exhibitors gain clarity, faster approval timelines, and confidence that their build is ready for a seamless installation.
Floor Management
We provide steady, proactive oversight of the exhibition floor to keep traffic flowing smoothly and logistics running on schedule. From real-time issue handling to coordinated vendor support, we maintain a show environment that operates with consistency and control.
Conference Management
Our conference specialists coordinate speakers, run of show, staging, and attendee flow with a polished, professional touch. Every session is executed with accuracy, elevating the attendee experience and supporting your event’s educational goals.
Event Operations
We handle the critical operational framework that keeps your event running at peak performance. Our team streamlines vendor coordination, scheduling, and on-site troubleshooting to deliver a reliable, friction-free execution from open to close.
Insurance for Events
We connect organizers and exhibitors with insurance solutions designed specifically for live events. This coverage safeguards your investment, reduces exposure to unexpected risks, and reinforces operational security for everyone involved.
Concierge Services
Our concierge support delivers high-touch assistance for exhibitors, speakers, and VIP attendees. From tailored guidance to swift problem solving, we enhance the experience by making every interaction smoother and more efficient.
…And More!
Our services extend beyond the essentials to meet the evolving needs of modern events. Whatever your show requires—large or small—we’re equipped to strengthen your operations and elevate the exhibitor and attendee experience.
Expo Approvals is Better Stands Assessor Certified
Expo Approvals is proud to support the Better Stands initiative, helping exhibitors and event organizers move toward smarter, safer, cleaner, and more sustainable exhibition stand solutions.
Better Stands is an industry-wide program focused on reducing single-use exhibition stands and encouraging reusable stand construction. The framework assesses stand reusability across 10 key stand elements and recognizes stands as Single Use, Bronze, Silver, or Gold.
As a Better Stands Assessor Certified team, Expo Approvals can help exhibitors, contractors, and show teams better understand stand requirements, assessment methods, and how reusable stand design supports sustainability, safety, quality, and efficiency.
What is Better Stands?
Better Stands is helping the events and exhibitions industry adopt reusable stands that are safer, cleaner, quicker to build, higher quality, and designed to reduce waste and carbon impact.
Better Stands Framework
The framework evaluates 10 stand elements, including structure and walls, raised flooring, furniture, lighting, overhead signage, rigging, ceiling, display facilities, floor covering, and graphics/decorative items.
What Comes Off Your Plate
The work you stop doing
Every booth design, checked against your published rules and regulations — before it ships, not on move-in morning.
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Reviewing every booth submission
We audit each design against your rules and regs and flag what doesn’t comply.
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Chasing exhibitors for revisions
We work directly with exhibitors and their contractors until the design passes.
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Answering the same questions
Height limits, rigging, sightlines, hanging signs — we take the inbox.
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Discovering violations on site
Caught in the drawing weeks earlier, when a fix still costs nothing.
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Tracking who’s approved
You get one clear status view instead of a spreadsheet and an inbox.
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Fielding sustainability questions
As certified assessors, we can answer them with a framework, not a statement.
How much of your week would you want back?
Tell us about your show and we’ll walk you through exactly what we’d take on — and what that gives you back.
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